Reactivate archived employees
When employees return to your company after a maternity leave, sabbatical or other work break, their employee accounts need to be reactivated. Instead of creating new accounts, you can simply and quickly retrieve the archived employee accounts from the archive. This means that all previous settings, authorizations and data are retained and your returning employees can continue to work seamlessly with all the usual functions.
Translated with DeepL.com (free version)
To reactivate archived employees, go to: Navigation bar → Settings → Employees.
Step 1: Find access to archived employees
- Scroll to the bottom of the employee list.
- Look for the link "Show archived employees" in the left section of the page.
Step 2: Open archived employee list
- Click on the link "Show archived employees".
- You will now reach the overview of all archived employees.
Step 3: Select employee for editing
- Search for the desired employee in the list.
- Click on the orange "Edit" button next to the corresponding employee.
Step 4: Remove archiving
- In the edit view, you will find the "archived" checkbox.
- Remove the checkmark from this checkbox.
- The employee is now no longer marked as archived.
Step 5: Save changes
- Click "Save" to confirm the changes.
- The employee will now be displayed again in the active employee list.
Last change: 20.10.2025
General information
- Main menu
- Dashboard
- Backup / Data protection
- Version number of the Labordatenbank
- Supported browsers
- Activation of SSO
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- Konfiguration SMTP via OAuth 2.0
- IT requirements for the use of the Labordatenbank
- Add Dashboard Widgets
- Evaluation criteria for suppliers
- Edit evaluation criteria for suppliers
- Test SFTP/FTP Connection
- Restore Deleted Records
- Manage PDF Templates
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- Filter management - Search filter and column filter
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- Tag management
- Edit Attributes in Import Mapping
- Change employee
Kompetenzen
AI functions
- Activate/deactivate AI functions
- AI Explorer
- AI Import: Automatically assign external calibration certificates
Employees
- Add employee
- Archive employees
- Reactivate archived employees
- Manage employee groups
- Edit employee group
- Create task
- Audit Trail: traceable documentation of all work
- Access rights
- Edit Accessright
- Tracking working hours
- Labordatenbank Login
- Change password
- activate Multi-Factor-Authentification (MFA) with TOTP
- activate a Security Key for the MFA
- Activation of Passkey
- Install TOTP App
- Import employees (introduction phase)
Reports
- Create report
- Sign reports
- Send reports by e-mail or post
- Reissue of signed reports
- Inserting Images and File Attachments into a Report
- Create checklist with report table editor
- Protect emails from spam filters
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- Certificate
- Manage signatures
- Create / edit / delete a signature
Report table editor
- Create / edit / delete a report table
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- Creating a parameter table with target values
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Interfaces
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- Import results from measuring instruments
- Create CSV measurement data import interface
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- Import of samples
- Mode for measured value import
- Automatic FTP/SFTP Import
- Testing the HTTPS Import Interface
- Transformation code for importing other data formats
- Practical example: Import GC/MS measurement values to your LIMS system
- Practical example: Import Biomerieux Vitek antibiogram into LIMS
- Connect Thermo Fisher Chromeleon to LIMS
- Connect PCR to LIMS with plate assignment
- LIMS connection to DEMIS reporting for pathogen detection
- Tips for import interfaces
- Imort pictures in parameters
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Introductory phase
- Labordatenbank introduction checklist
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- configurable master data fields in the Labordatenbank
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- Add on-site inspection
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- Typical configurations
- Create order templates
- Create orders using templates
- Defining order access rights
- Order schedule
Samples
- Add samples
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- Create analysis plan for samples
- Automatic Sample Notifications
- Delete samples
- Map pooled samples in LIMS
- Sample Tracking with QR Code (Scanning at Stations)
Templates
Customers
- E-mail templates for reports and invoices
- Create customer
- Add / Edit / Delete contact persons at customers
- Merging duplicate customers
- Search customers
- Forward emails to the Labordatenbank
- Import customers ( introduction phase)
- Delete Customer
Client zone (optional)
- Customerzone
- Activating the Customer Zone
- Create Online Analysis Order
- Sampling with online analysis order
- Hide parameter columns in customer portal
- Provide files in the customer zone
Assets
- Add new Assets
- Add asset parts to asset
- Add order templates to equipment
- Add tests to order templates
- Copy assets, order templates, and asset components
Offers
- Create offer
- Add prices and price items
- Appendix with Terms and Conditions and Service Catalog
- Send Offer
Invoices
- Create Invoice
- Sending Invoices
- The English translation for "Teilzahlungen bei einer Rechnung erfassen
- Manage price list
- Exporting invoices
- Import billing items (Introduction phase)
- Create revenue centers for prices
- Activate X-invoice / E-invoice for Germany
- Create Collective Invoices
- Cancel invoice
- QR code for online banking on invoices
- Suggest billing items
Parameters
- Basics of parameter management
- Add Parameter
- Parameter grouping and order
- Daily Task List: What has to be done in the laboratory
- Parameter Usage Annual Overview
- Delete test group, parameter group, or parameter
- Automatically display due parameters
- Legends & markings for subcontracting & accreditation
- Parameter data types
- portray proficiency tests
- Manage examination packages
- Create / Edit examination packages
Calculating with parameters
- Deposit formulas with parameters
- Calculating with number sequences
- Example: Weighing in and weighing out
- Calculation of dry matter and annealing loss
- Example: Calculation of annealing loss with validity check
- Example: Determination of Chemical Oxygen Demand
- Example: Determination of TVC - aerobic mesophilic total viable count
- Calculating with Date/Time Information
- Bsp.: Drinkingwater-Legionella since March 2023 (German Regulation)
Webservices
- Labordatenbank Webservices
- Provide data as web services for external systems
- Send data to an external web service
- Send data to the Labordatenbank
- Example: Send eTermin to the Labordatenbank
- Example: JSON file for creating samples
Transformationscode
- General structure of a transformation code
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- Export transformation code
- Webservice Response Handler
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Test plans / limit values / specifications
- Create test plan / limit values / specification
- Add setpoints / rules
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- Targetvalue violations
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Documents control
- Create a New Document
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- Change the document creator afterwards
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Material
- Functions of Material Management
- Create/edit/delete material
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- Reorder Materials Online
- Management of chemicals
- Manage/Create/Edit/Delete Batches
- Use batch samples
Questions and answers
- IT requirements
- Where can I find the current version number of the _LABORDATENBANK__?
- How can I calculate the average from five measured values?
- Where do you enter titles like Dr/Prof/Dipl. etc.?
- How can I change the order of parameters in the packages?
- Querious: Delete archived reports
- Download files in the Edge browser instead of opening them directly
- Transfer the status of the production system to the test system
Equipment
- Test Equipment Management
- Test equipment detailed view
- Add/edit/delete Test Equipment
- Import test equipment (introduction phase)
- Create control charts
- Import control values from test equipment
- Print labels for test equipment
- Forward emails to test equipment
- Booking Test Equipment
- Test Equipment Calendar
Trainings
- TrainingSchedule: Document Training Sessions, Demonstrate Competencies
- Add/edit/delete training
- Import Trainings (Introduction phase)
8D-report
Others
PDF templates
- Create/edit PDF templates
- Design elements Setting options
- Create design elements
- Integrate report tables into design template
- Design element for the reason for reissuing test reports
Supplier evaluation
File management
- Add Files (to Samples, Customers, Orders)
- Add Files (Test Equipment, Material, Batches, Specifications)
- File Management
- Search data
Processes