Navigation

You can find the employee management at:
Navigation bar → Settings → Manage employees.

The image shows what the employee management page looks like. The functions are described below.

Description of the Tabular Overview

All employees are displayed in a tabular overview that includes the following columns:

Employee: Displays the profile picture, name, email address, and if applicable, an account type (e.g., Read-only access) of the respective employee.
Additionally, the respective abbreviations are shown with a gray background.

Tasks: Shows the number of open tasks for the respective employee.

Groups: Shows the employee's group membership.

Last Login: Shows the date and time of the employee's last login to the LDB. Additionally, it is shown here in green text whether Multi-Factor-Authentication activated for the login.

Actions: The last 3 columns provide quick access to the functions Audit trail, Accessrights and edit via buttons.

Functions

Note: You can only see and use those functions for which you have the corresponding Accessrights.

Add New Employees

• Click on ＋Add user (green button in the upper right corner).

Edit Existing Employees

• Click on the yellow edit button in the respective employee's row.

View Audit Trail

• Click on the blue Audit trail button in the respective employee's row to view the activity history.

Manage Access Rights

• Click on the blue Accessrights button in the respective employee's row to edit permissions.

Additional Management Functions

The following additional functions are available via the tabs at the top of the screen:

Employee groups: Management of employee groups
Accessrights: Manage access rights
Training coursesschedule: Planning and overview of training sessions
Competencies: Management of employee competencies
Tasks: Task management for employees

Management of Usage Licenses

The management of usage licenses can also be found in the employee management. You can find this function in the upper area of the page if you have the access right Add user.

The following image shows an overview of the license management.

The usage licenses are divided into two categories: Standard licenses and Readonly licenses.
For both license types, the number of currently included usage licenses as well as the licenses already in use are displayed.
The minimum number of usage licenses is the maximum number of active users or the agreement according to the license contract.
If all currently included usage licenses are in use and you want to add another employee, you will receive a notification.

• Click on Adjust usage licenses to adjust the number.

Activate Archived Employees

• Scroll to the bottom of the employee list.
• Click on the link Show archived employees in the left section of the page.
• You will now see an overview of all archived employees.
• Search for the desired employee in the list.
• Click on the orange button Edit next to the corresponding employee.
• In the editing view, you will find the checkbox archived.
• Remove the checkmark from this checkbox and click Save to confirm the changes.
• The employee will now be displayed again in the active employee list.

Note: Once activated, the employee can log in to the LDB again with their existing credentials.